Now, we will go through the actual procedure of moving your Apple Mail data to external hard drives. It ensures protection from external threats and physical damages.Email platforms, whether web or desktop applications, have limited storage capacity, so, moving your data to an external hard drive will optimize the memory space of your respective email clients.In such cases, a USB flash drive will help you get back all your lost data. If your email account gets hacked, you will lose all your essential data from your email platform.Retrieving data from backup is much cheaper and convenient than using other data recovery means.However, some other advantages of keeping your emails on external devices are- Thursday 2:11 am PDT by Tim Hardwick Mimestream, the Gmail client for macOS founded by former Apple Mail engineer Neil Jhaveri, this week ended more than two years of beta. If you select an email conversation, any message in the conversation that’s in the current mailboxfor example, the Inboxis archived related messages that are in other mailboxes aren’t archived. Many times emails get affected by virus infections and unauthorized accesses in such scenarios, your backed-up data is the only hope left. In the Mail app on your Mac, select one or more messages, then click the Archive button in the Mail toolbar (or use the Touch Bar ). Reasons to backup Apple Mail Data to External Hard Drivesīacking up emails is a much-needed task for both professional and individual users. In Apple Mail there is always a high risk of hacking therefore, the backup data is extremely useful when an email account is hacked, and you want to restore it.Having a backup in an external hard drive can save you from tragic situations like physical damage, and accidental loss.Therefore, after reaching its limits, having a backup is the only solution to help in saving the data. tapping the Edit button in the upper-right corner, select the emails you want to delete, or tap Select All, and then tap Trash or Archive. Apple users have their size limitations with each email client.In case the data is lost, one can easily restore the data with the help of backup without going for an expensive professional solution.If you already use Mail for other accounts. In our day-to-day life, we must back up our critical data to keep them safe from corruption and deletion because, at the end of the day, “Data is Everything.” So as a user, I consider mail backup a backbone for any business. If this is the first time youve opened Apple Mail, it will immediately prompt you to choose a Mail account provider. On the left, tap the senders profile image. On your iPhone or iPad, open the Gmail app. Here are some common reasons why users need to save their Apple Mail data on external drives. Archive multiple messages Make sure youve downloaded the Gmail app. Now, you need to know how to backup Apple Mail items to an external Hard Drive and, most importantly, why users require moving their emails to external storage. Later in this section, we will highlight an efficient tool for such conversions. Therefore if you want to convert your Apple Mail data and save it in PST format, you have to choose a reliable converter tool to convert the resultant MBOX file to PST format and then save it to an external hard drive. But the problem is every application specifically, Outlook, cannot access MBOX files. That’s it! You have now archived messages using Mac Mail.You must note that to move Mail data to an external hard drive, first you have to export its emails to an MBOX file which can then be transferred to any destination drive, either external or internal.įortunately, Apple Mail facilitates a direct approach for exporting its data to an MBOX file. Your browser does not support the video tag. You can select the entire contents of a folder by using CMD+A or using the edit menu and select all. If you’re copying messages in bulk try to limit copy operations to a few hundred emails at a time to avoid any risk of the copy operation timing out mid-transfer. You can move messages individually or in bulk. To archive messages from your IMAP mailbox you simply need to drag/drop the message from the IMAP folders to the location folder added in Mac Mail. You should now see this has been added to the folders list in Mac Mail under the heading On My Mac. Make sure the Location for the new mailbox is set to On My Mac and enter a Name for the mailbox.If you don’t already have a local folder for archiving mail you can create one by following these steps: This guide will explain how to create a local folder within Mac Mail and archive messages from your IMAP mailbox to local storage on your Mac. This will allow you to free up space in your mailbox without permanently deleting your messages. If your IMAP mailbox is full or starting to approach the disk space capacity you may need to archive messages by copying them to an offline location on your computer.
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